Daily Schedule
What is the Daily Schedule?
The Daily Schedule shows all enrolled children and staff for a single day. It gives you a live view of who is scheduled, when they arrive and leave, and how your facility capacity is being used throughout the day.
Navigating Dates
Use the left and right arrows on either side of the date to move one day at a time. The week strip at the top shows the full current week — click any day to jump directly to it.
Reading the Schedule
Children and Staff
Children appear in the top section of the scheduler. Staff appear below, separated by the Staff label.
Time Blocks
Each colored bar represents a scheduled time block for that child or staff member. The bar shows the start and end time. A child can have more than one time block in a day — for example, a morning drop-off and an afternoon session.
Capacity Bars
At the top of the child section you will see two rows — Total Children and Total Infants. These show a color-coded bar across the day:
- Green — capacity is available
- Amber — at or nearing capacity
- Red — over capacity
Numbers appear on the bar when the count changes, so you can see at a glance when children arrive and leave throughout the day.
Row Indicators
Small colored bars on the left edge of a child’s row tell you something about that child at a glance:
| Bar color | Meaning |
|---|---|
| Amber | No times scheduled for this date |
| Purple | Infant |
| Amber + Purple | Infant with no times scheduled |
Hover over a bar to see a tooltip confirming what it means.
Child Quick-View
Click any child’s name to open a quick-view panel showing:
- Parent and guardian contact info with tap-to-call and tap-to-email
- Emergency contacts
- Who is authorized to pick up this child
This panel is designed for fast access when you need contact information immediately. To see the child’s full record, tap View Full Profile at the bottom of the panel.
Business and Child Hours Icon
The small i icon next to the Child Care dropdown shows the hours in effect for the selected date.
- Gray — your standard default hours are in effect
- Amber — special hours have been set for this specific date
- Teal — a schedule template is applied to this date
Click the i to see the exact hours and access the Special Hours editor.
Staff Section
The Staff section below the child list shows scheduled shifts for your team. Staff time blocks are displayed in a lighter teal to distinguish them from child time blocks.